COVID-19 Policies & Procedures

At James River Day School, the administrative team and teachers have worked hard to keep our students in an in-person learning environment. We hope the following resources will be of assistance to our school community.
 
All information regarding COVID-19 cases and exposures must be reported directly to Nurse Mace (434-384-7387 x110 or mace_m@jamesriverdayschool.org). She is also happy to answer student or parent questions pertaining to COVID-19. After consultation with Nurse Mace and recommendations from a student’s health care provider, isolation or quarantine may be required depending on vaccination status of those individuals impacted. Operational protocols will be followed based on each unique situation once it presents.
 
The governor of Virginia has mandated all Virginia K-12 public and private schools adopt universal masking for teachers, staff, students, and visitors while indoors regardless of vaccination status, and we will comply with that mandate. Adopting universal masking indoors allows us to return safely to many of the activities we had to put on hold last year. Outdoor time will offer students a mask-break during the school. day.
 
COVID-19 protocols are constantly changing. We continue to consult with Centra Health and other local medical experts and follow the mandates, research, and guidelines provided by the Virginia Department of Health, the CDC, and the American Academy of Pediatrics. We will continue to monitor the situation and adjust as necessary. The health and safety of our students are of paramount importance. I am looking forward to a much more normal school year and continue to be grateful for your understanding and support.
  • Do not send your child to school if they have symptoms of any illness. Please keep sick children at home. Inform the School Nurse (Meagen Mace, mace_m@jamesriverdayschool.org about any illness or illness-related absence. If a student exhibits any COVID-19 symptoms or comes into close contact with an individual who is presumed positive or has tested positive for COVID-19, the student should not come to school and should consult with a healthcare provider.
  • Illness during the school day: To maintain the health and safety of our community, students developing a fever (100.4°F or higher), vomiting, diarrhea, head lice, or other signs/symptoms of contagious illness, including COVID-19-like symptoms, must be picked up from school as soon as possible by a parent/guardian or designated emergency contact and remain at home for treatment and recovery. Students will be isolated from others while at school awaiting their ride home.
James River’s expectations and practices if a student is exposed to, or tests positive for, COVID-19 are as follows.
 
If a vaccinated student has a direct contact exposure to COVID-19:
  • Parents inform the school of the exposure.
  • The student stays home for three days from the date of exposure.
  • The student should be tested for COVID-19 three to five days after their exposure. Once a negative PCR test result is received, the student may return to school. Strict masking both indoors and outdoors for a full 14 days will be required.
  • The student should be tested if they develop any symptoms over the 14 days following exposure.
 
Guidelines for unvaccinated students who are exposed to COVID-19 will remain the same as they have been.
  • Any unvaccinated student with direct exposure or contact with COVID-19 must quarantine for a minimum of seven days with a PCR test completed on day 5 after exposure.
  • The student may return to school after day 7 after receiving a negative PCR test result.
  • If you choose not to test your student, they will need to complete a 10-day quarantine.
 
While waiting to see if a student who has been exposed to COVID-19 will develop symptoms,  
  • check and document temperature daily and watch for symptoms such as breathlessness, cough, sore throat, new onset muscle pain, new onset headache, and/or loss of smell/taste.
    Seek medical attention if symptoms develop.
  • stay away from family members and people who are deemed as high-risk for COVID-19.
  • siblings were not exposed are considered a contact of a contact and should stay physically distanced and should be monitored for symptoms. The unexposed siblings do not need to stay out of school unless symptoms develop, at which point medical evaluation would be warranted.
 
According to the CDC, close contact, or exposure, is defined as being within 6 feet of an infected person for a total  of 15 minutes or more over a 24-hour period. Our Virginia Department of Health (VDH) representative will assist us in identifying who will need to quarantine due to a COVID-19 exposure.
A student who tests positive for COVID-19—whether unvaccinated or vaccinated—must complete 10 days of isolation and may return to school when symptoms have improved. In addition, 
  • parent(s)/guardian(s) must report the diagnosis immediately to the School Nurse to facilitate tracking of exposed students and staff for quarantine.
  • VDH will be notified and will be responsible for community contact tracing. Families may be contacted by VDH, as well as the School Nurse, for contact tracing.
  • all information and records will be confidentially obtained and secured.
  • the student should isolate in a designated area at home, away from family members while awaiting test results or until fully recovered.
  • siblings should follow the exposure protocol listed above.
Students may return to school only after strict adherence to CDC guidance about when it is safe to return, which includes:
  • At least 24 hours have passed since recovery, which is defined as resolution of fever without the use of fever-reducing medications
  • AND improvement in respiratory symptoms (e.g. cough, shortness of breath)
  • AND at least 10 days have passed since symptoms first appeared.
Overview
  • Being quarantined is different from being sick since the student is presumably healthy and able to do school work. Thus, the academic expectations will be different.
  • This policy applies when an individual student is quarantined, while the rest of the class is still attending school in person. This is different from an entire student cohort being quarantined, in which case the teacher would engage in distance learning for the whole group.
 
Grades K-1
  • In an effort to honor the confidentiality of our families, we ask that parents contact teachers directly to provide specific and necessary information about the circumstances of your child's quarantine. The school administration will only be informing teachers when a student in their class will be out for an extended period of time. Specific details will not be provided.
  • Teachers will use Seesaw to share activities and information.

Grades 2-4
  • In an effort to honor the confidentiality of our families, we ask that parents contact teachers directly to provide specific and necessary information about the circumstances of your child's quarantine. The school administration will only be informing teachers when a student in their class will be out for an extended period of time. Specific details will not be provided.
  • Teachers will use Google Classroom to share assignments and information. The student will be expected to check Google Classroom at least once per day.
  • Parents, be sure that you know your student's Google Classroom username and password, so you may check Google Classroom independently from your student if necessary during their quarantine.
    Students and parents are encouraged to contact the teacher with any questions or concerns.

Grades 5-8
  • In an effort to honor the confidentiality of our families, we ask that parents contact teachers directly to provide specific and necessary information about the circumstances of your child's quarantine. The school administration will only be informing teachers when a student in their class will be out for an extended period of time. Specific details will not be provided.
  • Your student’s homeroom/cohort teacher will be in touch at the beginning of quarantine to check in and discuss academic expectations.
  • Teachers will use Google Classroom to share assignments and information.
  • It is the student’s responsibility to check Google Classroom daily for assignments. If the student has questions or concerns about the assignment, they are to contact the teacher for clarification.
  • Students are encouraged to check Google Classroom for messages and assignments daily.
  • Parents, be sure that you know your student's Google Classroom username and password, so that you may check Google Classroom independently from your student if necessary during quarantine.
  • Communication is key! Our teachers will do their best to communicate with and be supportive of your student. We expect your student to stay in touch, keep up with assignments, and reach out for additional help as needed.
  • Upon the student’s return to school, teachers will help the student to compile a list of work still to be completed. The remaining work should be completed within three days unless there are extenuating circumstances.
  • If a quarantined student contracts COVID-19 and experiences symptoms that would prevent them from completing classwork, teachers will not expect them to keep up with assignments and their status would revert to our normal "sick" absence policy.
Frequently Asked Questions graphic
 
What steps is James River taking to keep my child, our family, the faculty/staff, and extended community as safe as possible?
1) When indoors on our campus, all persons are required to wear masks, but it doesn't stop at the end of the school day. We are asking all persons connected to the school to wear masks whenever in public or in contact with others.
2) Social Distancing: We all know what it is--keep some distance between yourself and others. If circumstances prevent staying 6 feet apart, stay as far apart as is possible to do. This applies at school and whenever in contact with others.
3) Cleaning, Cohorts, and more: We are doing all we can to maintain a safe environment for our students, faculty, and staff.
 
What digital tools will teachers and students use?
Kindergarten and first grade will continue to use SeeSaw for classroom communication.
Second through eighth grades will use Google Classroom. James River's faculty and staff have trained extensively to make best use of this technology.
 
Other Questions?
Feel free to reach out to your child's teacher(s) or Mr. York.
With COVID-19 cases in our region continuing to rise, we ask that you partner with us in keeping the James River community healthy by doing the following:
  • Wash hands frequently and thoroughly.
  • Wear a face covering.
  • Employ social distancing.
  • Avoid travel.
  • And, limit your circle of interactions to those absolutely necessary.
 
Thank you for your partnership to keep our community as healthy as possible.