COVID-19 Policies & Procedures

At James River Day School, the administrative team and teachers have worked hard to keep our students in an in-person learning environment. We hope the following resources will be of assistance to our school community.
 
  • Do not send your child to school if they have symptoms of any illness. Please keep sick children at home. Inform the School Nurse (Meagen Mace, mace_m@jamesriverdayschool.org about any illness or illness-related absence. If a student exhibits any COVID-19 symptoms or comes into close contact with an individual who is presumed positive or has tested positive for COVID-19, the student should not come to school and should consult with a healthcare provider.
  • Illness during the school day: To maintain the health and safety of our community, students developing a fever (100.4°F or higher), vomiting, diarrhea, head lice, or other signs/symptoms of contagious illness, including COVID-19-like symptoms, must be picked up from school as soon as possible by a parent/guardian or designated emergency contact and remain at home for treatment and recovery. Students will be isolated from others while at school awaiting their ride home.
  • Your child must stay home for 10 days and quarantine from the time after the last exposure even if the initial COVID-19 test is negative.
  • Check and document temperature daily and watch for symptoms of COVID-19, which include, but are not limited to: breathlessness, cough, sore throat, new onset muscle pain, new onset headache, and/or loss of smell/taste.
    Seek medical attention if symptoms develop.
  • Stay away from family members and people who are deemed as high-risk for COVID-19.
  • Siblings, who are considered a contact of a contact, should stay physically distanced and should be monitored for symptoms. The unexposed siblings do not need to stay out of school unless symptoms develop, at which point medical evaluation would be warranted.
 
According to the CDC, close contact, or exposure, is defined as being within 6 feet of an infected person for a culmination of 15 minutes or more over a 24 hour period. Our Virginia Department of Health (VDH) representative will assist us in identifying who will need to quarantine due to a COVID-19 exposure.
  • Parent(s)/guardian(s) must report the diagnosis immediately to the School Nurse to facilitate tracking of exposed students and staff for quarantine.
  • VDH will be notified and will be responsible for community contact tracing. Families may be contacted by VDH, as well as the School Nurse, for contact tracing.
  • All information and records will be confidentially obtained and secured.
  • The student should isolate in a designated area at home, away from family members while awaiting test results or until fully recovered.
  • Siblings should follow the exposure protocol listed above.
Students may return to school only after strict adherence to CDC guidance about “when it is safe to return,” which includes:
  • At least 24 hours have passed since recovery, which is defined as resolution of fever without the use of fever-reducing medications
  • AND improvement in respiratory symptoms (e.g. cough, shortness of breath)
  • AND at least 10 days have passed since symptoms first appeared.
Overview
  • Being quarantined is different from being sick since the student is presumably healthy and able to do school work. Thus, the academic expectations will be different.
  • This policy applies when an individual student is quarantined, while the rest of the class is still attending school in person. This is different from an entire student cohort being quarantined, in which case the teacher would engage in distance learning for the whole group.
 
Grades K-1
  • In an effort to honor the confidentiality of our families, we ask that parents contact teachers directly to provide specific and necessary information about the circumstances of your child's quarantine. The school administration will only be informing teachers when a student in their class will be out for an extended period of time. Specific details will not be provided.
  • Teachers will use Seesaw to share activities and information.

Grades 2-4
  • In an effort to honor the confidentiality of our families, we ask that parents contact teachers directly to provide specific and necessary information about the circumstances of your child's quarantine. The school administration will only be informing teachers when a student in their class will be out for an extended period of time. Specific details will not be provided.
  • Teachers will use Google Classroom to share assignments and information. The student will be expected to check Google Classroom at least once per day.
  • Parents, be sure that you know your student's Google Classroom username and password, so you may check Google Classroom independently from your student if necessary during their quarantine.
    Students and parents are encouraged to contact the teacher with any questions or concerns.

Grades 5-8
  • In an effort to honor the confidentiality of our families, we ask that parents contact teachers directly to provide specific and necessary information about the circumstances of your child's quarantine. The school administration will only be informing teachers when a student in their class will be out for an extended period of time. Specific details will not be provided.
  • Your student’s homeroom/cohort teacher will be in touch at the beginning of quarantine to check in and discuss academic expectations.
  • Teachers will use Google Classroom to share assignments and information.
  • It is the student’s responsibility to check Google Classroom daily for assignments. If the student has questions or concerns about the assignment, they are to contact the teacher for clarification.
  • Students are encouraged to check Google Classroom for messages and assignments daily.
  • Parents, be sure that you know your student's Google Classroom username and password, so that you may check Google Classroom independently from your student if necessary during quarantine.
  • Communication is key! Our teachers will do their best to communicate with and be supportive of your student. We expect your student to stay in touch, keep up with assignments, and reach out for additional help as needed.
  • Upon the student’s return to school, teachers will help the student to compile a list of work still to be completed. The remaining work should be completed within three days unless there are extenuating circumstances.
  • If a quarantined student contracts COVID-19 and experiences symptoms that would prevent them from completing classwork, teachers will not expect them to keep up with assignments and their status would revert to our normal "sick" absence policy.
Frequently Asked Questions graphic
 
What steps is James River taking to keep my child, our family, the faculty/staff, and extended community as safe as possible?
1) Doing temperature checks each morning for students and faculty/staff.
2) On campus, all persons are required to wear masks, but it doesn't stop at the end of the school day. We are asking all persons connected to the school to wear masks whenever in public or in contact with others.
3) Social Distancing: We all know what it is. Stay six feet apart and if circumstances prevent staying 6 feet apart, stay as far apart as is possible to do. This applies at school and whenever in public or in contact with others.
4) Cleaning, Cohorts, and more: These are covered in more detail in the Reopening Plan shown above.
 
What digital tools will teachers and students use?
Kindergarten and first grade will continue to use SeeSaw for classroom communication.
Second through eighth grades will use Google Classroom. James River's faculty and staff have trained extensively to make best use of this technology.
 
What is "netiquette"? Netiquette refers to our online manners. At James River, if a class or grade must quarantine for a time, distance learning will be employed to provide continuity in our students' learning experience. Our distance learning program uses Zoom for class meetings. James River's netiquette expectations during Zoom classes are that students will:
  • be dressed and out of bed.
  • use a screen name that is a recognizable version of their own name. Teachers will not admit anyone to a Zoom meeting whose name they do not immediately recognize. Students not attending a scheduled Zoom class meeting are still accountable for the content missed.
  • have their camera on and visibly participate in class, unless otherwise directed by their teacher.
  • have their microphone on or off as directed by the teacher.
 
Other Questions?
Feel free to reach out to your child's teacher(s) or Mr. York.
Helpful Information
Prior Email Communications from the School
 
Google Classroom Tips
 
ZOOM Meeting Tips
(Thank you, Nancy Hardison for this instructional video.)
 
Link to Accelerated Reader Tests
Other Helpful Websites
  • Understood.org has helpful articles for families during this unique time, such as: 
    • Apps to Help Kids Stay Focused
    • Managing Anxiety
    • GoNoodle Channels
 
Academic Extension Materials for middle school students are listed in the PDF attached below.